Reports to: Assistant Director
FLSA Status: NON-EXEMPT
The Accounting Clerk serves as the first contact for persons desiring information or contact with TC3 Administrative personnel or office based services. The Accounting Clerk is responsible for receipt and issuance of administrative mail and documents. The Accounting Clerk uses computer technology to keep TC3 books of record and maintains storage of documents and office supplies. The Accounting Clerk prepares and maintains appropriate records for TC3 payroll processing as well as supporting the TC3 accounts receivable and payable processes.
EXAMPLES OF TASK AND DUTIES
The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The organization retains the right to modify or change the duties or essential functions of the job at any time.
- Receives voice telephone calls or other device based requests for TC3 information.
- Receives and relays information for TC3 management staff.
- Receives and distributes mail, documents, shipments and other correspondence for TC3 management staff.
- Creates correspondence, reports, memos, notes and other documentation for TC3 operation as required.
- Mails documents and creates shipments as required.
- Oversees daily office operation.
- Uses computerized system to maintain TC3 accounting and books of record.
- Prepares invoices and statements for TC3 receivables, follows up on payment process.
- Manages processing of TC3 payables.
- Prepares and maintains documents for TC3 payroll processing.
- High School Diploma or GED equivalent
- Typing skill minimum of 30 WPM.
- Near and close vision, able to focus and distinguish color variations on computer display screens.
- Hearing acuity in both ears in the normal range of 30 db at 500 to 2000 Hz range.
- A valid state-issued Driver's License.
- Pass background investigation, alcohol and drug screening.
- Operation of computer systems and navigation of software based processes.
- Accounting concepts and use of computerized accounting software.
- Records storage and retrieval techniques, retention periods and disposal requirements.
- FLSA payroll requirements for exempt and non-exempt employees.
- Public safety terminology.
- Use and management of Microsoft Office based software and printing functions.
WORK ENVIRONMENT and PHYSICAL DEMANDS
- Work in an indoor, open-space, climate controlled environment.
- Assignment to a personal workstation setting and space.
- Work in a fixed seated position.
- Work using a keyboard and pointing device for text input and technology control.
- Work using computer screens and peripherals with manual and visual dexterity.
- Regular reaching, stretching, and lifting of materials and objects up to 25 pounds.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.